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By Kali Bagary | 15 July 2018 |

Global Joint Venture Saves Time and Money through Innovative Document Control System

Introduction

Dragados Sisk JV (DSJV) is a joint venture between two global construction companies, engaged by Cross Rail to construct a tunnel from London Docklands to Farringdon and Pudding Mill Lane, to Stepney Green, in East London.

The Challenge

Managing this project and maintaining accurate document control systems proved to be a complex task; in particular as 20+ employees were involved from two separate companies and various departments. The mere size of the project, expanded requirements and movement of personnel resulted in gross inaccuracies and even loss of project status data. This was mainly due to inconsistent update business process flows, incorrect filing conventions, missing authorisations, document duplication and deletion.

The Solution

Several off-the-shelf solutions were reviewed and found to be inadequate for DSJV’s requirements. After detailed analysis, features within the InfoFINIUM document management solution were identified being as invaluable to this project; a secure central data repository, an easily configurable business process workflow, web based accessibility, document version control and user friendly search engine; all meeting compliance and ISO accreditation standards.

The Future is Looking Bright

DSJVs initial project was deployed across the Utilities Department with focus on sub-projects totalling £60m. The successful implementation of this solution enabled an upscale to the entire project totalling £500m, which comprises 200 users and 52,000+ documents; all accessible for up to 10 years after the completion of the tunnel build.

Key Benefits to DSJV:

  • Time Savings: no more loss of project data, documents and authorisations.
  • Cost Savings: £100k from the annual stationery budget.
  • Comprehensive Audit Trails.
  • A professional Project Management Solution enabling real time status review.
  • DSJVs Business Processes and Templates integrated into solution.
  • Intuitive Dashboards and Search Engine making it user friendly.
  • Accessible to all Stakeholders in this project via a Web Based Portal.
  • Easy to configure to DSJVs requirements – using DSJV look and feel.
  • Quick implementation with light maintenance.
  • Regulation and Compliance Reporting in line with government requirements.

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